Course of Study
Students’ courses of study in the Ph.D. program must meet the minimum requirements of the department as well as any additional requirements determined by the students’ major professor, and this includes University requirements. For example, language requirements will vary considerably according to areas of specialization. At the beginning of, or just prior to, the first semester of Ph.D. work students should meet with their major professor to draw up a formal written description of additional requirements with specific courses noted wherever possible. The requirements may subsequently be modified upon agreement of both parties.
Minimum University Requirements
. 51 credits, including 30 credits taken at the pre-qualifying (M.A.) level and those accrued as a dissertator.
. 32 credits in residence in the major graduate program (With program approval, students are allowed to count no more than 21 credits in graduate-level coursework from other institutions)
. Half of Ph.D. coursework (26 out of 51 total credits) must be completed in residence.
Minimum Departmental Requirements
All student schedules should be designed in consultation with the faculty advisor and the DGS. Students are encouraged to explore a diverse range of subjects during their coursework.
. AH 701 (required)
. 9 art history classes (in addition to AH 701), four of which may be lecture courses, but students are strongly encouraged to take as many seminars as possible. In special circumstances up to two independent studies (AH 799) — one at the MA and one at the Ph.D. level-may be substituted for lecture courses
At least one course in two of the following five following areas:
. Africa/Middle East
. The Americas
At least one course in two of the following four following periods:
· Ancient to Medieval
· Early Modern (Circa 1400–Circa 1800)
· Modern (Circa 1800–Circa 1945)
· Contemporary (Post 1945)
Two foreign languages. If you satisfied language requirements at the M.A. level within the past 5 years these languages count toward your two required languages. (See Part V of the Graduate Handbook on Language Requirements)
D. Qualifying Paper
This is typically completed by the end of the second year of full-time study. Students usually register for AH 799 (credits to be determined) with their major professor. The paper is normally a perfected seminar paper of 30-40 pages, based on original research, analysis and interpretation.(Should a student leave the program at this stage, the paper will need to fulfill the guidelines for a Master’s Thesis). The qualifying paper is read by the adviser and one other member of the graduate faculty.
Once the qualifying paper is approved and the student has completed 30 credits of study, they may apply for an M.A. The Graduate Coordinator will apply for the warrant, which is signed and approved by the two readers of the qualifying paper.
Should a student decide to leave the program at this stage (with an M.A.), the 30 credits of coursework must meet the minimum degree requirements of the M.A. program, including breadth requirements.
E. Graduate Minor
• Option A (external): Requires a minimum of 9 credits in a minor program (single disciplinary or multidisciplinary). Fulfillment of this option requires the approval of the minor program. Minor requirements vary by department or program; it is the student’s responsibility to check with the department or program and make sure they are fulfilling the requirements.
• Option B (dedicated): Requires a minimum of 9 credits in one or more programs forming a coherent topic, and can include course work in the program. Fulfillment of this option requires approval of the DGS or other member of the Graduate Faculty in charge of the minor field. The student will work with the Graduate Coordinator on the warrant, and getting the appropriate signatures.
• See “Minors” in the Graduate School Academic Policies and Procedures for minimum course requirements for more information at https://grad.wisc.edu/acadpolicy/#minors.
F. Preliminary Exams
Students are generally expected to take preliminary exams at the end of the summer between the third and fourth year of the Ph.D., becoming dissertators by the beginning of their fourth year. Some fields may require more intensive language study or other field requirements, and in this case exams may be postponed up to two semesters. Preliminary exam scheduling is decided by the major professor in consultation with the student. In cases in which an advisor deems a delay in scheduling is necessary beyond the above stated flex time, the student may request the Director of Graduate Studies to review this delay. The Graduate School Process on Preliminary Exams may be found here: https://grad.wisc.edu/acadpolicy/#preliminaryexaminations
Each student will have three members oversee their preliminary exams. The Committee will be chaired by the major professor. The members should remain as consistent as circumstances, such as leave schedules, allow and should include at least one member, besides the major professors, reasonably familiar with the historical material central to the student’s interest. The third member would likely be similarly qualified or have close theoretical/methodological interests. These members will very likely form the core of the dissertation committee.
G. Dissertation Prospectus
The dissertation prospectus should be completed as soon as possible after preliminary exams, within a year at the latest (except in extraordinary cases). It is to be written before the majority of the research has been completed. It should readily convey even to the non-specialist the nature and import of the project. The main text should be twelve to fifteen pages in length and include the following components:
. A brief description and statement of the central research question or problem and rationale for its merit and import as a scholarly contribution.
. A critical overview and analysis of the state of current research, including an assessment of varying interpretations and a statement of how the proposed project differs and what it intends to add to the field
. A plan of research and statement on methodology.
. A preliminary outline of chapters.
. A research and writing schedule, including a description of planned research trips.
. A substantial annotated bibliography.
In the semester in which the dissertation colloquium is to be scheduled, students will present the prospectus to the Ph.D. committee after consultation with the major professor.
At a mutually agreed-upon time the committee members will convene for the colloquium, a meeting during which the committee discusses the feasibility of the project and provides constructive advice. The committee should be comprised of a minimum of 3 professors but it is recommended that all members of the dissertation committee be present. Although it is preferable that the student participate in person, this meeting can take place either with or without the student. At this stage the committee will determine whether the prospectus passes, passes with revisions, needs to be revised and resubmitted, or fails. It is understood that when completed the dissertation may vary in content or argument from the prospectus.
A public presentation of the dissertation topic or argument is encouraged at any point in the process.
The dissertation is a book-length study in which the candidate demonstrates a full range of scholarly skills. It should show insight and originality in the questions it proposes to answer. It should present evidence of thorough research in primary and secondary sources. Candidates in art history, visual culture, and material culture should also show their ability to analyze visual and material evidence. Arguments should be clear, well-written, and persuasive both to specialists and to other scholars outside the major field.
A dissertation committee comprised of at least four members representing more than one graduate program. Three of these individuals must be UW-Madison graduate faculty or former faculty (within one year of resignation or retirement). At least one of three members should be outside of Art History (typically from the minor committee). One member may be from another institution. For more on committees, see https://grad.wisc.edu/acadpolicy/#committees
Dissertation Schedule and Writing
Before you begin writing your dissertation we suggest that you visit the Graduate School website, which contains information on deadlines, format, and getting your degree.
Candidates should submit at least half of their chapters to their major professors as they complete them in the first year of writing. The professors should return the individual drafts in a timely fashion, normally in three to four weeks for each chapter. Some candidates may need as much as an additional year to undertake sufficient revisions.
Students should submit more polished drafts of at least two thirds of their dissertations to all members of their Ph.D. committees at least four months prior to the anticipated date of the oral defense. Students should not expect the department to send out assurances of graduation to potential employers until this phase is successfully completed.
Two months prior to the oral defense, the candidate should submit a complete draft of the dissertation, including full notes, bibliography, and illustrations to the entire dissertation committee. Candidates who fail to meet this deadline should not expect to receive degrees at the end of the same semester and run the risk of having to wait until the following semester. In exceptional circumstances a small amount of flex time on these deadlines may be granted, but the new deadline must be confirmed with the advisor and the entire committee. Students who defend after Graduate School deadline at the end of a given semester do not have to pay tuition for the following session if they complete the defense during the window period.
At least two months before the oral defense of the dissertation, the candidates must obtain the Ph.D. warrant from the Graduate Coordinator. Students who are planning to graduate at the end of a given semester must defend their dissertation in advance of the end of semester to allow enough time for final changes to the manuscript. Under no circumstances should committee members be asked to read material in the last two weeks of any semester.
Students who do not defend their dissertations within five years of passing their preliminary examinations without an excellent excuse will be asked to retake the exams. In exceptional circumstances if a student is not able to complete writing the dissertation within five years, an extension may be granted in consultation with the advisor. The advisor then petitions both the department chair and the graduate coordinator for one year’s extension, and the letter and extension agreement are included in the student’s file.
I. Dissertation Defense & Submission
Each candidate must defend the dissertation before his or her dissertation committee. The candidates should inform the Graduate Coordinator and DGS when they plan to defend. The Graduate Coordinator will prepare the necessary documents and submit them to the Graduate School and schedule the defense. More information on graduate school policy may be found here: https://grad.wisc.edu/acadpolicy/#finaloralexamination
After a successful defense, the candidate should make an appointment with the Ph.D. Examiner, Room 217 Bascom Hall, phone 262-3011, and take the library copy of the dissertation, title page, the signed abstract, and all of the completed forms to the Graduate School for approval. Students are required to do this in person.
The student then goes to the Bursar to pay a microfilming and depositing fee. The Graduate School Ph.D. Degree Office now handles sending the dissertation to be microfilmed, bound. and catalogued. The abstract will be published in Dissertation Abstracts. (See http://www.grad.wisc.edu/education/completedegree/ddd.html, Step 3-5, for further instructions)
Your Ph.D. dissertation must be your own work. If it is the result of research enterprises in which others have collaborated, you must present a substantial portion representing your own contribution.
Publication of the doctoral dissertation is required. The University uses University Microfilms Inc. (UMI), Ann Arbor, Michigan, to publish the thesis on microfilm and to publish an abstract of the dissertation in Dissertations Abstracts, a monthly publication. You must pay the cost of microfilming the dissertation and publishing the abstract.
Three copies of the dissertation are needed: one library copy on 25% rag content, 20 lb. weight paper, and two Xerox copies. The library copy is for deposit in the University of Wisconsin Memorial Library and the other two are for the major professor and the student (after the oral exam). The Graduate School does the filing of the dissertation for the student.
The student must also prepare an abstract of not more than 350 words. The purpose of the abstract is to give a succinct account of the dissertation, and it should include these items: statement of problem; procedure or methods; results; and conclusions. The student must prepare one original abstract and four Xerox copies.
J. Sample Schedule (for a student without the need for additional coursework in language, etc.)
• 1st year Fall: 9 credits, including 701
• Spring: 9 credits
• 2nd year Fall: 6 credits (allowing a drop for first-time teaching)
• Spring: 6 credits, including AH 799 for qualifying paper (see below)
• M.A. granted with successful completion of 30 credits, one language and the qualifying paper
Post-qualifying (Ph.D. level)
• 3rd Year Fall: 9 credits.
• Spring: 9 credits. Complete Minor and Language Coursework.
AH 799 should be taken for preparation for preliminary exams. Prelims to be taken at end of summer or early in the following fall semester, so students can be ABD by beginning of fourth year.
ABD/Dissertator Status is granted with second language, completion of Minor, and passing preliminary exams.
• 4th Year Fall: 3 credits. Prospectus and grant application.
• Spring: 3 credits. Research
• 5th Year 6 credits. Research and travel; grant writing
• 6th Year 6 credits. Research and travel; writing
• 7th Year 6 credits. Completion of writing and dissertation defense
Graduate school rules dictate that students complete their dissertations by five years after preliminary exams, but we strongly encourage candidates to do so as soon as possible.
• 8th Year [allowed by Grad School]
K. Additional Policies and Practices
Graduate Student Portfolio
In order to promote professional development and fulfill a campus mandate on assessing our Graduate Program, the department requires students prepare a “portfolio” of their scholarly work. It is set up electronically in the Cloud using the UW-Madison BOX system such that the student, the DGS, the Graduate Coordinator, and major professor have access. The portfolio should include a Research Statement, on how all course-work relates to the student’s educational goals and intellectual projects, along with representative pieces of writing done in the program.
What Constitutes Scholarly Work?
· At the M.A. level, any piece of writing involving one or more of the following: research, close analysis, close reading or contextualization of a historical text, or critical reading of a scholarly text. The place of any creative work in the portfolio should be clearly defined.
· At the Ph.D. level, there should be at least one more substantial piece of writing that involves the use of primary sources and scholarship in at least one language beside English (unless the field is American or British). At the end of the M.A. or Ph.D. program, students will therefore have compiled a portfolio of all their scholarly work.
This portfolio should be maintained, ideally, throughout the student’s graduate career. As such, it represents the student’s cumulative, synthetic, and original contribution to knowledge in the field. Students are therefore encouraged to explore a diverse range of subjects during their M.A. and Ph.D. coursework. In the exceptional circumstance that students write on related topics (for example, on the same artist, work, or interpretive framework) for two different classes they must obtain the express permission of both instructors. Related essays should cite each other, and any language drawn directly from another paper should be quoted and footnoted. If there is doubt about what constitutes overlap, err on the side of caution. The student should supply the current professor with the past work (or both professors if the projects are simultaneous) and explain how substantial new work and thought will result in an enhanced piece of scholarship.
The portfolios of all students will be reviewed at the end of the first years of the M.A. and Ph.D. degrees. The Director of Graduate Studies will oversee this process each spring. The review committee will consist of the major professor and one faculty member in a related field of study or with whom the student has had a class. In the case of disagreement between the two readers, the Graduate Coordinator will act as a third reader. If reviewers are especially concerned about a student, the whole department will review the portfolio. Results of this review will be discussed with each student in an advising and mentoring conference with the student’s advisor.
Students coming in to the Ph.D. program with M.A.’s from other institutions wishing to transfer credits
• Beyond the minimum “residence” credit requirements, (32) the major program can count “transfer” credits to meet the minimum “degree” credits (30 for a Master’s and 51 for a Ph.D.). See https://grad.wisc.edu/catalog/degrees_arthistory_criteria.htm
• Students with M.A.s in art history or related fields can normally expect substantial transfer credits from their previous program at the end of their second semester at UW-Madison (they may consider transferring up to 21 credits provided those were taken within a 10 year time frame; see https://grad.wisc.edu/catalog/degrees_arthistory_criteria.htm)
• In the second semester of the first year, the student petitions for previous coursework to count toward the UW M.A. degree by submitting the master’s paper from the prior institution, syllabi, and written descriptions of courses with a statement about equivalencies. The primary advisor assesses requested transfer credits by the end of the student’s first year in the UW program and works with the Director of Graduate Studies to approve these credits.
Review Prior to Preliminary Examinations
When Ph.D. students have completed all coursework requirements for the Ph.D., they must consult with their primary advisor to confirm the makeup of the prelims committee and fill out a Warrant Request Checklist. This form will be reviewed by the DGS and Graduate Coordinator to verify that all requirements have been met prior to requesting a prelims warrant. For students who need to write the Qualifying Paper, the DGS will also need to verify that it has been approved by the two-member Qualifying Paper committee prior to requesting the Warrant for the prelims. The primary advisor and prelims committee must confirm that they approve the student’s continuation in the program.
If the primary advisor and prelims committee conclude that the student is not prepared to continue in the Ph.D. at this point, the primary advisor will meet with the student and recommend that they complete the requirements for the terminal Master’s degree.
Preliminary Exams Warrant Request Checklist:
30 credits at the Qualifying or M.A. level (of the total 51 credits required for the Ph.D. of which 26 credits must be taken in residence at UW, and 32 credits must be in the major program); see https://policy.wisc.edu/library/UW-1245
Transfer Credit Form Approved by DGS and Primary Advisor [up to 21 transfer credits may be counted from the M.A.]
10 Art History classes fulfilling breadth requirement in two cultural areas and time periods, with a minimum of 6 seminars and Art History 701 [which may be counted as a seminar]
[N.B. All the credit requirements (except F-1 and J-1 visa requirements) must be satisfied by graded courses taken at 300 or above; courses numbered below 300, audit, and pass/fail do not satisfy enrollment requirements].
2 foreign languages
Ph.D. minor field coursework completed and approved by representative (DGS or Program Director) of host department or program
M.A. thesis or Qualifying Paper approved
Ph.D. prelims committee membership confirmed [primary advisor supervising major field, and two other faculty members supervising minor fields]
Note on overlapping papers
In the exceptional circumstance that a student writes on related topics (for example, on the same artist, work, or interpretive framework) for two different classes, she or he must obtain the express permission of both instructors. Related essays should cite each other, and any language drawn directly from another paper should be quoted and footnoted. If there is doubt about what constitutes overlap, err on the side of caution. The student should supply the current professor with the past work (or both professors if the projects are simultaneous) and explain how substantial new work and thought will result in an enhanced.
Admission to Candidacy [Dissertator Status]
Official admission to candidacy for the Ph.D. degree occurs when the student has:
. Completed all major and minor requirements including languages and incompletes
. Has passed the preliminary examinations
A student may not officially call themselves a “Ph.D. Candidate” until all of these steps are completed. See https://grad.wisc.edu/acadpolicy/#dissertationstatus.
“Once you achieve dissertator status you are expected to maintain continuous registration until completion of the doctoral degree.” (Graduate School Catalog) Dissertators need to register each fall and spring semester for three (3) credits of Art History 990 to maintain continuous registration. See https://grad.wisc.edu/acadpolicy/#continuousenrollmentrequirement